Executive Assistant
Location: Rochester, Minnesota
Description: City of Rochester, MN is employing Executive Assistant right now, this career will be dwelled in Minnesota. More details about this career opportunity kindly read the description below. (Assistant to the General Manager)
Rochester Public Utilities
RPU, a division of the City of Rochester, MN, is the largest municipal utility in the State of Minnesota. RPU consists of 200 employ! ees and serves over 50,000 electric customers and over 37,000 water customers in a 57 square mile service area, with revenues nearing $150 million annually.
Vision- "We Will Set the Standard for Service"
Our vision is based on six core values which are Safety, Integrity, Service, Stewardship, Accountability, and Skill.
www.rpu.org
Nature of Work
This position provides confidential, executive-level assistance and is a communications liaison between the General Manager's office and areas outside RPU operations. In addition to the General Manager, this position also provides administrative support to all Directors and serves as the secretary to the Utility Board, in addition to clerking their meetings. Responsibilities also include directing calls, making travel and meeting arrangements, preparing reports, working with financial data and customer relations.
Starting salary $23.11 per hour, with advancement to $29.50.
The work below is repres! entative of the scope of work performed within this job classification. Individual job duties will vary based on work assignment.
Make meeting arrangements, assemble background materials, prepare Board agendas, and record action items for various meetings.
Support the General Manager by conducting legislative and policy research, compiling and coordinating information, data analysis and recommendations.
Provide operations support to the General Manager as required. This may include handling phone calls and monitoring email during an absence.
Function as a communications liaison between the General Manager's office and other areas inside and outside RPU operations.
Provide excellent customer service by handling inquiries, complaints and requests for information from the public and/or other government entities.
Organize and maintain the filing sy! stem for General Manager and general administrative files and provide a written inventory. Maintain files in compliance with the Minnesota Records Retention Schedule.
Work with documents including Web publication. Preparation may be from personal or taped dictation, handwritten draft, or verbal description of desired content.
Compose correspondence as required. Review correspondence for correct spelling, punctuation, grammar and sentence structure.
Attend and take minutes during weekly staff meetings of the General Manager and weekly meetings of the Directors. Posts Directors' meetings minutes on a SharePoint site.
Maintain and develop content for RPU intranet sites.
Prepare Public Utility Board documents, correspondence, and meeting information.
Take minutes at ! Public Utility Board meetings. Distribute official minutes of meetings ! and ensures the safety and availability of all board-related documents.
Post agenda and meeting information on the RPU external website and on RPU's intranet.
Maintain and update the Board policy manual and Board files.
Prepare Requests for Council Action and communicates action taken by Council to appropriate RPU personnel, coordinates communication to/from City Attorney.
Compile data for the General Manager's and Utility Board's annual cost center budget, including document preparation, associated data entry.
Make recommendations on revisions to budget software program and communication of revisions to RPU management.
Organize and prepare presentation materials as requested.
Create effective visual aids (tables, graphs, charts, etc.) which best support the presentation.
Coordinate presentation materials for all-employee meetings, monthly manag! ement meetings and Utility Board meetings.
Manage assigned projects.
Perform other duties as assigned or necessary.
MINIMUM QUALIFICATIONS:
Education and Experience
Two year degree in business, accounting, administrative support or closely related field AND a minimum of three (3) years of experience providing executive administrative support in a large corporate setting; OR an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.
ADDITIONAL INFORMATION:
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of: grammar, spelling, punctuation and sentence structure; business software applications; modern office practices and procedures; data practices, open meeting laws and records retention.
Skill in: meeting deadlines in a fast-paced environment; exercising initiative, good judgment and sound decision ! making within the scope of assigned authority; the use of computers and! applicable software.
Ability to: manage multiple priorities; plan effectively and follow up to ensure successful results; operate various office equipment; develop and implement improvements in office procedures; work with a minimum of direction and supervision; handling confidential and sensitive information; exercise discretion in the referral of telephone calls and written information to top management; communicate with all levels of staff in the Utility under varying conditions, both individually and as a team member; work effectively with all levels of internal management and staff, as well as outside clients and vendors.
PHYSICAL AND ENVIRONMENTAL CRITERIA
In compliance with the Americans with Disabilities Act, the following represents the physical and environmental demands for this position. The employee must be able to perform the essential functions with or without accommodation.
In consideration of the overall amount of physi! cal effort required to perform this position, the work is best described as Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
Physical demands that may be required continuously (2/3 or more of the time), frequently (1/3 to 2/3 of the time), and occasionally (up to 1/3 of the time) are noted below:
Continuous demands: Standing, Sitting, Walking, Fine dexterity
Frequent demands: Lifting, Handling, Reaching, Carrying
Occasional demands: Pushing/Pulling, Kneeling, Crouching, Bending
Sensory requirements necessary in the performance of the essential functions of this position include: sight, hearing, touch.
Environmental conditions that may exist in the performance of th! e essential functions of this job include: NONE (not substantially exposed to environmental conditions)
ASSISTANT TO GENERAL MANAGER
ROCHESTER PUBLIC UTILITIES
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If you were eligible to this career, please give us your resume, with salary requirements and a resume to City of Rochester, MN.
Interested on this career, just click on the Apply button, you will be redirected to the official website
This career will be opened on: Thu, 18 Jul 2013 01:49:13 GMT
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